![]() ![]() If your ruler is already visible, skip to step 7.ĥ. Select Text with Similar Formatting option This option will select all the paragraphs in the document.Ĭaution: Other text with paragraph formatting (such as a title formatted with a large font size rather than with one of Word’s preset heading styles) will also be selected. Note that older versions of Word will say “Select All Text With Similar Formatting,” instead. Select Select Text with Similar Formatting in the drop-down menu. If your document is blank, skip to step 5.ġ. However, you can also use the Paragraph dialog box if you would like to make additional adjustments to alignments and line spacing simultaneously. If you want to indent all existing paragraphs, the quickest method is the ruler. See “ How to Create, Change, and Delete Tabs in Microsoft Word” for more information about using tab stops. Insert your cursor at the start of the paragraph. You can then assign keyboard shortcuts to these styles and use them to apply the desired formatting.If you want to indent single, existing paragraphs, the quickest method is the Tab key. If you have different levels of hanging indent that you want to use in a document, or if you have quite a few such paragraphs to format, it is much more efficient to create one or more styles that define your hanging indents. You should note that this shortcut is rather generic in its effect. You can also use Shift+Ctrl+T to undo the indent by one tab stop. Each press of the shortcut indents the hang one more tab stop. If there are no explicit tab stops in the paragraph, then Word indents to the next default tab stop, typically one-half inch. This "hangs" a paragraph to the next tab stop. ![]() If you like to use the keyboard to do your formatting, you may be interested in knowing how to format a paragraph to use a hanging indent just by using a keyboard shortcut. ![]() Hanging indents are a very common formatting tool in many documents. A hanging indent is created when the first line of the paragraph starts at the left margin but the second and subsequent lines are indented from the left margin. ![]()
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